As a small or medium-sized business, there’s no doubt that you want to do things better. Not just in terms of your revenue, but in terms of how you operate your business. You should be trying to find ways to improve your workflow and be more efficient with your time. Most small businesses have smaller teams with tight schedules. Having better workflow processes can help to give you and your team time to spend on other aspects of the business.
Software as a service (SaaS) solutions can provide just what you need. There are many different options, and all of them will improve your workflow and make life simpler for you. Still not convinced? Here’s how SaaS solutions can improve your business workflow.
Accounts Payable
If you are still processing your accounts payable manually, it can be a major time suck. You need to have someone to first examine the invoices. Then they must make sure that all the data is entered into the general ledger and any other databases, and then they have to get approval and send out the payment. This process has several holes in it, not the least of which is that humans can make mistakes. You could end up with the wrong data entered into your ledgers, or you may end up with late payments.
Using an automated accounts payable service like GetYooz will eliminate these issues. Invoices will go through the software, and everything will be handled automatically. Data will be entered into your ledger and database, and the payment will go out without you having to lift a finger.
Remote Work
When millions of people started working from home in the early part of 2020, it created challenges for many workplaces. They had to figure out a way to be efficient with their workflows while no longer being situated in the same place. This includes not just communicating with each other, but sharing documents, getting signatures and approvals, and delegating tasks.
SaaS solutions made all of that possible. No longer were workers operating in data silos. They could share their documents, make comments, provide edits, and delegate tasks as if everyone was in the same room. Team members are able to keep on task and on the same page with easy communication tools for video conferencing and messaging.
Customization
No two businesses are exactly alike. This is especially true when remote work is so common since every business will have different situations and problems to solve. One of the best things about SaaS solutions is that they can be customized to meet your specific needs. If a certain software can’t be customized, there are so many options out there that you are bound to find one that will work for you.
Customization and choice are important because when you are trying to improve your workflow you want to invest in something that will work as well as possible. You also want buy-in from your staff. If your solution doesn’t meet their needs, they won’t use it, and your workflow issues will only continue.
Business System Integrations
With SaaS apps, you don’t have to worry about having multiple business systems. They can easily integrate with the most common business systems that already exist. Integration doesn’t even have to involve installing the apps on your devices and computers, either, or going through a complicated process to integrate. All you need is access to the internet, and you are good to go.
For the most part, SaaS solutions are easy to use. They are designed specifically so that even those who have little to no experience with new technology will be able to pick up how to use them with as little training as possible. In most cases, if you or a team member do have problems using something, there are plenty of free resources online to help.
They’re Scalable
Every business owner wants their business to grow. No doubt that you are no different. However, sometimes when you grow, you need to upgrade your business systems or purchase new ones altogether. You may have to change some of your processes entirely.
SaaS solutions can scale with your business. Not only that, but you can spend as little or as much on different features and options. You can pay only for what you need, and don’t pay for what you don’t. Whether you are expanding your customer base or have new needs, SaaS solutions can adapt to help you.
Up and Running Quickly and Easily
One of the issues with replacing business systems or changing workflows is that it causes serious disruption to your productivity. Your business might have to shut down for a period of time for upgrading computers and servers, training, and anything else that might be needed to hit the ground running when it is onboarded. However, with SaaS solutions, it can be up and running quickly. Since they are generally web-based, all you need is to log in to a web-based portal and go through the setup process. In many cases, it can take as little as a few minutes.
Make sure that you are working as efficiently and effectively as possible. Workplaces are changing, and the nature of workflows is changing as well. No longer are paper documents passed through an office place from desk to desk for editing, approvals, and signature. Now, with SaaS solutions, you can have the best workflows for your business, whether you are still in the office or working from all 4 corners of the globe.
Also Read: 5 Most Important Metrics for SaaS Business
