If you are running a school, you would know how challenging it can be. Besides, the prevalence of the paper-based system only makes it more difficult.
The world is quickly moving towards digitization, and technology has already penetrated the education industry.
Having school management software can help you efficiently run a school by streamlining all your administrative processes, including library management, admission and fees, and much more.
Yet, many schools are still following the old protocol of maintaining a paper-based system. It could be either due to lack of information or due to they may not have found the right software for the school management system yet.
This article will help you choose the best school management system. But first, let’s put a little more stress on the importance of using a school management system.
The Importance of School Management Software
A school management system is the backbone of any school. Here are some of the benefits of using school management software.
1. Eliminates Repetitive Tasks
The school management system automates repetitive tasks such as data entry or attendance tracking, allowing staff members to focus on other important tasks at hand. It helps save labor as well as time.
2. Makes Communication Easy
A school management solution provides a platform whereby teachers and parents can directly communicate and keep track of their respective kids. Many advanced solutions provide a teacher-parent portal where they can communicate directly. Teachers can even notify parents of upcoming events, result progress, and others.
3. Increases Transparency
Another significant advantage of using school management software is that it brings transparency. You can easily track work progress on the dashboard, assign tasks, and make information easily accessible. Of course, you can keep critical business information confidential and restrict access.
4. Provides In-depth Insights
A school management system can generate real-time reports on various metrics, allowing stakeholders and other executives to make informed and timely decisions. It helps in the successful running of your school.
Now that you know the importance of school management software let’s look at some of the top 15 school management software that you can choose from.
Also Read: Online Education Apps & Its Blooming Industry!
15 Best School Management Software
1. MyClassCampus
MyClassCampus is an all-in-one school management software that comes equipped with 40+ modules to choose from. It aims to bring all the stakeholders — students, parents, teachers, and management on a single platform, thereby increasing transparency.
Some of its top functionalities include GPS tracking, QR code scanning, and smart cards, resulting in increased operational efficiency.
Features:
- Human resource management
- Library management
- Lesson planning
- Fees management
- Inquiry management
Pros:
- Reliable customer support
- Easy setup and user-friendly interface
Cons:
- No update customer profile option
Pricing:
- Quote on request
USP:
MyClassCampus offers a school ERP system that comes integrated with Android-iOS mobile apps.
2. SchoolGen
SchoolGen offers a comprehensive school management solution that is compatible across all kinds of educational institutes. It empowers teachers, parents, and students with real-time information, relevant assessment tools, and other resource materials online.
Moreover, you can record, access, and manage students’ and employees’ data and performance in real-time.
Features:
- Time table management
- Attendance management
- Performance management
- Fees management
- Inventory management
Pros:
- Updates automatically
- Provides online tutoring
Cons:
- It can’t be accessed on mobile devices
Pricing:
- Quote on request
USP:
SchoolGen offers modules to assist in various managerial functions such as financial management and payroll administration.
3. FenixEdu
FenixEdu is an open-source school management system designed for the administrative management of higher educational institutions. It comes well-equipped with resource materials such as tutorials and assignments to help students improve their academic performance.
Features:
- HR and payroll management
- Examination management
- Event calendar management
- Workflow management
- Document management
Pros:
- Open API for seamless integration
- Easy customization
Cons:
- Need a skilled IT team to utilizer its full potential
Pricing:
- Free
USP:
FenixEdu is developed by a group of experienced professionals and industry experts to infuse the best capabilities into the system.
4. Gibbon
Another open-source school management system on our list is Gibbon. It is well-known for its robust functionalities, offering all-in-one solutions in a single platform. It collates student information, making it easily accessible to teachers to better understand and assess their student performance.
Besides, it offers various teaching tools, including assessment sheet templates, worksheet planning, and more.
Features:
- Crowd assessment
- Multilingual
- Planner
- Timetable management
- Library and resource management
Pros:
- Community support
- Unified access
Cons:
- Need to maintain data on your own server
Pricing:
- Free to download
USP:
The core is available in 22 actively translated languages, with more languages getting added regularly.
5. Campus 365
Campus 365 is one of the best school management software that provides a holistic end-to-end solution for managing educational institutions. This cloud-based system also provides insightful reports to help make better and faster decisions.
Features:
- Fees management
- Parents collaboration
- Time and attendance management
- Library management
- Exams and grade book
Pros:
- High level of data security
- Mobile application to access from anywhere
Cons:
- RFID feature can be improved
Pricing:
- Starts at ₹ 10 per student per month
USP:
Campus 365 school system dashboards can be customized to suit any format for better visuals and understanding.
Also Read: How Tech Is Improving Teaching & Learning?
6. Microweb Solutions
Microweb Solutions is a well-designed school software for easy management. It seamlessly integrates various functional modules required to run educational institutions. Some of these include biometric machines, GPS vehicle tracking, online examination, and much more.
Features:
- Admission management
- Transport management
- Fees management
- Visitor management
- Inventory management
Pros:
- Data security
- Easy to customize
Cons:
- It takes time to load pages
Pricing:
- Quote on request
USP:
Microweb Solutions offers a user-friendly dashboard and well-structured reports that are hard to miss.
7. SchoolPRO
SchoolPRO is an all-in-one school management system software that offers more than 15+ modules. It streamlines and automates the day-to-day administration tasks of your school community.
SchooPRO supports educational organizations throughout Australia, Asia, and beyond.
Features:
- Fee billing & cash flow management
- Parent and staff portal
- Training and support
- Statutory reporting
- Attendance management
Pros:
- Flexible and scalable
- Easy customization
Cons:
- A little pricey
Pricing:
- Quote on request
USP:
All the modules comply with CBSE schooling rules and State Board.
8. Fedena
Fedena is a simple yet powerful school management software built on a robust programming framework, Ruby on Rails. It automates every administrative task for secure handling of schools and other educational centers.
Features:
- Admission management
- Timetable management
- School news management
- Courses and batches
- Student attendance management
Pros:
- Easy customization
- Dedicated mobile apps
Cons:
- Doesn’t support a customized CSV upload
Pricing:
- Starts at ₹ 40,000 +GST per year
USP:
Fedena is well-known for its strong reporting module that generates insights for making smarter decisions.
9. Entab
Entab is a cloud-based school management solutions designed to help manage school daily administrative tasks. Already implemented in over 1,500 schools, Entab is one of the most user-friendly school ERP — connecting teachers, parents, and other stakeholders on a single platform.
Features:
- Library management
- Online fees payment
- Staff information management
- Bus transport and GPS management
- Attendance management
Pros:
- Easy to use
- Continuous software update
Pricing:
- Quote on request
USP:
Entab school management systems are driven by artificial intelligence for far more robust functionalities.
10. RosarioSIS
RosarioSIS is a free web-based school information management software. The best part is that it enables you to embed PDF, YouTube videos, and Word files to portal notes. It is popular because of its responsive design, compatible with tablets and smartphones. The system is powered by PHP and a PostgreSQL database.
Features:
- Grades management
- Attendance management
- Student billing
- Discipline and food service
- Online registration
Pros:
- Moodle LMS integration
- Built-in PDF generator
Cons:
- Need extra support for installation
Pricing:
- Free
USP:
RosarioSIS supports multiple languages, including French, Spanish, Arabic, German, Khmer, and Bulgarian.
11. QuickSchool
QuickSchool is an easy-to-use, comprehensive school management system software. It requires minimal training to get started. It offers a parent-teacher portal where parents can keep track of their child’s performance, and other activities carried out in the classroom.
Features:
- Gradebook
- Student information management
- Classroom and attendance management
- Admission management
- Transcripts creation
Pros:
- Can send voice messages and texts
- Highly flexible
Cons:
- The free version doesn’t allow customization
Pricing:
- Starts at $0.99 per student per month
USP:
QuickSchool enables you to set up multiple grading scales and complete all your calculations error-free in a matter of a few seconds.
12. OpenEduCat
OpenEduCat is one of the best open-source school management systems that is primarily focused on providing a great user experience. It is an all-in-one software that can manage all aspects of operational activities.
Features:
- Learning management system
- Faculty management
- Attendance management
- Library management
- Accounting and payroll management
Pros:
- Parent-teacher portal for easy communication
- Rich dashboard
Cons:
- Complex installation process
Pricing:
- Quote on request
USP:
OpenEduCat is award-winning software that has grabbed many awards for the Top Choices category.
13. E-Smart Sankul
E-Smart Sankul is a web-based school management software designed to serve the complex operational structure of educational institutions. It is a cloud-based system, meaning you can access it from any device from anywhere.
Features:
- Fees management
- Attendance management
- Campus management
- Library management
- Student information management
Pros:
- Easy customization
- Rich user interface
Pricing:
- One time price — ₹ 28500
USP:
What sets it apart is its active and reliable customer support via phone, live chat, and email.
14. Academics SMS
Academics SMS (School Management Software) is another award-winning student information system that can help manage all types of educational institutes, including colleges, universities, and training centers. It offers a wide range of functionalities — from assigning tasks to automating inventory management and managing fee structure.
Features:
- Library management
- Security gate management
- Class and student management
- Attendance management
- Scholarship management
Pros:
- Easy to set up
- Reliable customer support
Cons:
- Processing reports takes time
Pricing:
- Quote on request
USP:
Academia SMS standardizes processes and gives quick access to information to bring better control overall.
15. FeKera
The last one on our list is an open-source school management software named FeKera. It is free for fifty or fewer students. The system is well-known for its user-friendly dashboard that allows school centers to manage their daily operational tasks effectively.
Features:
- Fees and finance
- Messaging system
- Reporting tool
- Students and parents portal
- Examination management
Pros:
- Dedicated mobile app
- Customizable
Cons:
- Lack of proactive support
Pricing:
- Free version available
- The paid version starts at $100 per year
USP:
- It offers Virtual Classroom (online Classes) integrated with Zoom to enhance the learning procedure for students.
Wrap Up
In order to run your institution effectively, you need to adopt automation and streamline your activities.
There’s no doubt that school management software can help make the job of management simpler and error-free, directly impacting the overall productivity of your school.
Choose your system wisely.
Also Read: EdTech- The Future of Learning!
