Owning a clinic is a lucrative business idea, and many investors are now venturing into the business. However, running a healthcare facility isn’t as easy! It involves lots of medical equipment and client data that require efficient management. For this reason, it’s advisable to acquire a computerized maintenance management system. The tool will aid you in documentation and equipment maintenance for smoother business operations. Still, you don’t want to make mistakes during maintenance operations and should know what to avoid.

Let’s first begin by understanding why healthcare clinics are now switching to CMMS systems.

CMMS software in health facilities streamlines operations that are vital to the smooth running of health clinics. Nowadays, most health providers acquire the latest CMMS systems for their clinic businesses, and for good reasons, of course. These are;

1. Enhanced labor management

CMMS systems feature easy-to-follow options to help you plan and delegate work orders and shifts. With such software, you can perform maintenance, repair and operations, and access maintenance schedules. You can also assign upcoming work appropriately and use the system to track equipment maintenance, thus minimizing the likelihood of equipment breakdowns.

2. Improved safety& security

CMMS software offers timely insights to support all the critical healthcare functions. It monitors hospital equipment, allowing maintenance staff to locate all equipment and fix issues with ease. It also avoids last-minute flaws and issues that could compromise the safety of patients and healthcare providers.

3. Work order inspections

A CMMS system in a health clinic helps managers assign roles, track progress and ensure efficient completion of all duties. This eliminates mistakes and avoids significant maintenance issues.

4. Improved compliance

Health facilities must abide by the government’s regulations and maintain high operational standards. With a CMMS system in your health clinic, you collect valuable information and generate more accurate reports. You also perform periodic equipment inspections and easily access all equipment schedules and records. 

What are the preventive blunders to avoid?

1. Using sub-standard preventive maintenance systems

There are different preventive maintenance systems in the market. Not choosing a quality system can do more harm than good. For instance, the best system should provide clear guidelines on the conditions to look out for and what to do when performing a preventive task. With low-quality software, you may generate inaccurate reports, which affects equipment performance.

2. Not using preventive maintenance on all equipment

Not including all your hospital equipment in your preventive maintenance program can lead to failures. You should schedule all your equipment and support infrastructure systems. Not doing this can result in random failures, which can cripple major operations in the health facility.

3. Collecting inadequate data

Regular maintenance inspection on your hospital equipment offers insights into any issues that require fixing. You can also identify failures in your systems and devise ways to resolve them. You can get this data and more from your preventive maintenance system, and not generating accurate reports creates loopholes for equipment failure. While choosing preventive maintenance software, pick one that offers a wide variety of reports. It will allow you to capture all the critical data in your systems.

4. Poor schedule compliance

Taking too long between maintenance intervals can lead to equipment failure or damage. The repairs may also be costly compared to ongoing maintenance. It’s then advisable to perform regular maintenance using healthcare CMMS. The software will optimize equipment performance, lowers maintenance costs, and improve efficiency and productivity.

5. Not leaving technician comments

All maintenance technicians should give feedback on the outcomes of the inspection and tasks performed. And this optimizes the maintenance program and makes it easy to refine schedules. Without such reports, it will be challenging to have another person perform the task when the usual technician is absent.

A quick wrap up

Just like other businesses, health clinics need to make profits. The stringent regulations in the health sector make it critical to have CMMs systems for our facility. CMMS software is a priceless tool that will ease operations and boost efficiency, making it easier to minimize errors and legal liabilities.

Also Read: How To Get The Most Experience Out Of Your CMMS System?