Whether you run a tech company or not, you need technology to run your business efficiently and effectively. Technology does more than just make business operations efficient; it gives the business a competitive edge by supporting a wide range of systems. Such business systems that require technological support to run include security systems, productivity software, phone systems, point-of-sale systems, and computer networks.
Although most companies can easily maintain the different aspects of their business on a day-to-day basis, updating their systems regularly ensures they get the most out of the technology they use. That being said, there are various things companies can do to keep their technology up-to-date. These include the following.
- Ensure Regular Maintenance Of IT Infrastructure
When you’re using technology to run your business, maintaining the hardware and software aspects of your IT infrastructure is critical. IT infrastructure maintenance often entails ensuring that all tech aspects of the business work well so that employees can undertake their day-to-day tasks with ease.
Often, the maintenance process varies widely, but it generally includes:
- Checking cooling operations
- Dusting computers
- Installing security and antivirus programs
- Backing up data
Most businesses don’t have the time to maintain their software and hardware programs, as they need to focus on other duties in the workplace. If you’re in this situation, the best way to keep your business technology up-to-date is to work with a New York managed IT services provider. Businesses that hire managed IT service providers can take regular care of their infrastructure at a predictable cost.
Since managed service providers are proactive in their operations and often use the latest technology to be able to offer the best service, they help businesses prevent IT problems and ensure that operations are not disrupted.
- Automate Tasks That Hinder Productivity
Most small businesses don’t make enough to hire administrative staff like receptionists to work in the office on a full-time basis, mainly because most of them are still starting up. This makes perfect sense; at the start-up stage, business owners are more focused on hiring the most effective and efficient people to accomplish more within a day. Such businesses would benefit more from investing in a digital receptionist app.
With such an app, the company can continue to welcome visitors without having dedicated staff to attend to front-office matters. Using the app, companies can welcome visitors, print visitor badges, and send arrival notifications to their clients with a few taps on their device.
Better still, digital receptionist apps free employees of routine tasks, enabling them to focus on other strategic value-add tasks. This enhances their productivity at work and streamlines workflow in the business. It also encourages staff to be more efficient, which enables them to add value to their tasks.
- Use The Most Recent Operating System
The main reason software companies continue to release different versions of their operating systems is to address the flaws in previous versions. Older versions of operating systems carry security flaws that make them susceptible to cybercrime attacks.
Often, hackers identify those flaws with ease and leverage them to expose business systems to malware and other security attacks. Although running anti-spyware and antivirus programs may help curb such threats, they may not achieve much if the operating system is already weak.
Companies should run their computers on the most recent operating system to keep their business up-to-date and protect their systems from cyberattacks. They should also ensure that the operating systems are updated regularly. Although getting new operating systems may appear to be an extra expense, the investment is always worthwhile when the security of the systems and information is considered.
- Use Updated Hardware
With new technology being developed constantly, current technology becomes outdated pretty fast. For businesses that use hardware that’s older than five years, getting drivers that work with new applications or operating systems can be an uphill task. Such companies end up struggling with compatibility issues that are very frustrating to address.
One key challenge that businesses with outdated hardware experience is insufficient RAM. With most browsers requiring a ton of memory to work efficiently, low memory slows down page loading speeds. And since most employees work with browsers on their computers open, this means that their productivity levels are significantly reduced.
Using old computers in a business may appear to be an excellent cost-saving measure. However, the opposite is true—the cost of repairing and upgrading them is higher than the cost of acquiring a new one. As such, businesses are better off doing away with outdated hardware and getting new devices with higher RAM.
- Adopt Cloud Computing
Another way of keeping your business technology up-to-date is by adopting cloud computing. In basic terms, cloud computing involves delivering computing services like storage, servers, networking, databases, analytics, and software applications over the Internet.
Cloud computing has become popular among business owners in recent years because of the benefits it offers. The agility, convenience, and cost-effectiveness that come with this form of computing make it a good fit for most companies that want to leverage innovation, economies of scale, and flexible resources to grow.
Companies that embrace cloud computing keep their business technology up-to-date through automatic software updates. Cloud-based software applications are designed to refresh and update automatically instead of waiting for manual updates to be initiated by the company. This saves businesses time and resources, and keeps their applications performing optimally.
The primary purpose of integrating cloud computing in business is to speed up and secure internal processes. To leverage the benefits of this technology, start by determining which aspects of your business need to be integrated into cloud computing. You’ll need to craft an integration plan to guide the process. As you prepare one, consider the needs your business may have in the future. For instance, think about the growth aspect and see whether the cloud computing service you want can support those needs.
Businesses rely on technology to support their production, customer service, and even team member productivity. To reap the maximum benefits, businesses must ensure that the technology they are using is updated regularly. By applying the five strategies discussed above, this can be easily achieved, and you can keep your business technology up-to-date at all times.